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Civware

Find the work where AIpays off first

A short, fixed-scope assessment of where AI could save time or reduce errors in your business, whether your data and systems are ready, and how to prove the first idea before you spend more.

Group
Plan
First step
Readiness Assessment
Length
Usually 2 to 3 weeks
You decide
Which job to pilot, if any

When it fits

Useful before any build. If you already know the job and the data is ready, you can go straight to a pilot.

  1. 01

    Several teams have ideas for AI, and you need to choose one to prove first.

  2. 02

    You're not sure whether your data is good enough, or where it lives.

  3. 03

    Leadership wants a plan with a measure and a budget, not a demo.

What you get

  1. 01A ranked shortlist of use cases, compared on value, readiness and risk.
  2. 02A check of the data and systems each one depends on, and what is missing.
  3. 03The risks of each option, and how each would be handled.
  4. 04A plan for the first pilot: the job, the measure, the test examples and the decision point.
  5. 05A plain note on anything a simpler tool or plain automation would do better.

How it works

Every candidate job is looked at the same way, so the ranking is easy to follow and easy to challenge.

  1. 01Value: the time or errors the job could save.
  2. 02Readiness: whether the data and systems it needs are in reach.
  3. 03Risk: what could go wrong, and who would notice.
Ranking the first jobFive candidate jobs ranked on value, data readiness and risk, in words. Invoice matching ranks first and becomes the pilot plan, with its measure, test set and decision point.FIG. 01RANKING THE FIRST JOB#CANDIDATE JOBVALUEDATARISK1Invoice matchingHighReadyLow2Support repliesHighPartlyLow3Sales briefsMediumReadyLow4IT requestsMediumPartlyLow5Contract reviewHighPartlyHighPILOT PLAN · JOB 1Measuretime per invoiceTest setyour past invoicesDecidego or no-go, after the pilot
Fig. 01 Candidate jobs ranked in words on value, readiness and risk. The job that ranks first becomes the pilot plan.

Safeguards

The risks in an assessment are about the decision, not the technology.

Choosing a job for its novelty
Each option is ranked on the time or errors it could save, and the ranking shows its reasoning.
Underestimating the data work
We look at the actual systems and files before ranking, not just descriptions of them.
A plan nobody owns
Every option names the person who would own the result and the measure they would track.
Spending more than the idea is worth
The plan ends at a decision point, so the next step is a choice, not a commitment.

How to start

First engagement · Readiness Assessment

A fixed-scope look at where AI could help

It delivers:

  • Interviews with the teams who own the work
  • A ranked shortlist of use cases
  • A check of your data and systems, and the risks
  • A plan for the first pilot, with its measure
Price
Fixed, agreed before we start
Length
Usually 2 to 3 weeks
Decision pointAt the end, you decide whether to run the pilot, change the plan, or stop.
Book a call

Already know the job you want to start with? Go straight to a pilot.

Questions

Do we need our data in order first?

No. Checking that is part of the assessment. You'll know what's ready, what's missing and what it would take to fix.

Will you recommend AI even if it isn't the right fit?

No. If a simpler tool or a plain automation would do the job, the shortlist says so.

Who needs to be involved?

Usually a sponsor, the people who do the work today and someone from IT. We'll suggest a short list of interviews.

What happens to the plan if we don't continue?

It's yours to keep. You can run the pilot with another team, or not at all.

How long does it take?

Usually 2 to 3 weeks, depending on how many teams and systems are involved.

Tell us one job you'd like AI to do

We'll tell you honestly whether AI is the right fit, and what a sensible first step looks like.

One job is enough to start.

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